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Tokyo, June 6, 2023 – ZooKeep and Doublefin, the leader in headcount management solutions based out of San Jose, California are thrilled to announce their strategic partnership, aimed at modernizing how organizations plan and manage their talent. This collaboration will provide Japanese companies with unique access to a suite of innovative solutions built to supercharge their people operations.

The partnership between ZooKeep and Doublefin is a natural fit as effective headcount and people data management are tied directly to the day to day operations of internal talent teams. By combining Doublefin’s expertise in modern headcount planning and people operations workflows with ZooKeep’s deep talent acquisition platform, companies operating in Japan can finally expect improved efficiency and accuracy in managing their talent function while spending less time and money on redundant tasks.

The partnership announcement was met with enthusiasm by both teams.

“We are excited to introduce Doublefin’s solutions to our clients as we have witnessed firsthand the operational and financial impacts of poor headcount management on their operations,” said Casey Abel, CEO of ZooKeep. “By aligning internal stakeholders and creating a single source of truth, organizations can gain a clear picture of their progress against headcount plans and total spend vs. budget. Additionally, this solution enables unified data structures across multiple internal systems, reducing complexity and costs associated with data management.”

Warren Wang, Co-Founder & CEO of Doublefin, shared his vision for the collaboration, stating, “We are pleased to bring Doublefin to Japan and Asia with ZooKeep. ZooKeep’s extensive experience working with leading companies along with their deep expertise in Talent Acquisition validated the idea that key challenges in managing an organization’s most valued asset, people, knows no boundaries. We look forward to bringing our collective experience and platforms to help great companies in Japan and Asia thrive and grow intelligently.”

ZooKeep will begin rolling out Doublefin’s Headcount Management solution in Japan throughout 2023, initially to its existing customers and partners, followed by offering the solutions more broadly later in the year. Upon solidifying Doublefin’s market position in Japan, both companies intend to further expand their partnership through bundled solutions and integrations of both platforms.

About Doublefin

Doublefin is a collaborative headcount management and planning platform specifically built for People teams, Finance, and executives. Reimagined from the ground up, Doublefin Headcount enables organizations to leverage real-time insights, analytics, and intuitive management workflows to plan their headcount strategically. Doublefin’s founders bring decades of experience directly from their tenures as People Ops, Finance, and operational executives helping companies like Google, Spotify, and Atlassian scale. 

About ZooKeep

ZooKeep was founded in November 2021 by a team of serial entrepreneurs with more than four decades of combined Talent Acquisition experience in Japan and Asia. Together with their diverse team of engineers, on-demand experts and project managers they have set out to simplify and modernize talent operations in the region – taking their clients’ hiring from meh to yeah. The core of ZooKeep’s offering is their Talent Acquisition Platform which enables users to manage their talent acquisition process from start to finish, including candidate management, interviewing and talent marketing. The platform also provides access to on-demand experts to fill capability gaps as well as a variety of global SaaS partners for headcount management, scheduling automation, and employer of record solutions.

Japan / April 11, 2023 – HRTech Startup ZooKeep announced that they have added three new key members to their diverse Go-To-Market (GTM) team, including Steven Walker, a senior product professional who owned Groupon’s design strategy during the unicorn’s meteoric early rise to tech market prominence, overseeing design and various elements of product strategy leading to the startup’s $30 billion IPO in 2011.

ZooKeep has set out to empower companies in Japan and ASEAN markets to effectively and efficiently hire the people they need, by providing both innovative technology and customizable consulting solutions. All of the company’s offerings are grounded in global best practices while also being localized to meet the needs and requirements of companies operating in the region. This unique approach calls for a diverse team that not only understands the ins-and-outs of global hiring, but can also deeply empathize with the realities on the ground in each region. 

Aiming now for a quick expansion in Japan and ASEAN, after officially launching their Application Tracking System (ATS) in March, ZooKeep has added three key players to their GTM team further increasing the diversity of the startup led by CEO Casey Abel, a US-born entrepreneur with over a decade of recruitment experience in ASEAN and Japan. 

Steven Walker ZooKeep US hiring ATS

Steven Walker, Head of Product Marketing 

Steven Walker joined the team from the US in March as Global Head of Go-To-Market. The experienced product professional grew Groupon’s design and product teams from 1 to 40 members and drove the unicorn’s design strategy through a successful IPO. After that experience, he worked with a number of startups and venture capital funds to build products and services through his own consultancy Wouldwork. 

Satomi Suzuki ZooKeep 鈴木 Tokyo ATS hiring Japan

Satomi Suzuki, Commercial Operations Lead

Satomi Suzuki left one of Japan’s largest corporate training companies, Link Academy (Link and Motivation Group), to drive Commercial Operations for ZooKeep in February. With many years of experience in Sales and Customer Support across several industries such as corporate training & development and staffing solutions, she is uniquely positioned to support the development of customized solutions that help Japanese customers in their struggle to secure qualified talent in Japan and globally. Her deep background in corporate curriculum development makes her a perfect fit for leading ZooKeep’s educational efforts aimed at modernizing and training the region’s Talent Acquisition professionals.

Joanie ZooKeep ATS Japan

Joanie Ipili, Product Manager

Joanie Ipili is now Product Manager for ZooKeep’s Talent Acquisition Platform (ATS) after joining in March. After having led the development of multiple digital products in a variety of industries including medical and payments in ASEAN, she is joining the team to drive product management and support global go-to-market activities for ZooKeep’s talent platform.

On his feelings about adding these three members to ZooKeep, CEO Casey Abel said, “Further building out our core strength of diversity and cross-functional expertise, we are excited to be adding Steven, Satomi and Joanie to the team. I am convinced that they’ll be instrumental in achieving ZooKeep’s mission to drive fundamental change in growth management and recruiting operations in APAC and beyond. The unique mixture of SaaS expertise, global growth management and product development they bring will accelerate our platform’s development and go-to-market activities across the globe.”

About ZooKeep

ZooKeep was founded in November 2021 by a team of serial entrepreneurs with more than four decades of combined Talent Acquisition experience in Japan and Asia. Together with their diverse team of engineers, on-demand experts and project managers they have set out to simplify and modernize talent operations in the region – taking their clients’ hiring from meh to yeah. 

The core of ZooKeep’s offering is their Talent Acquisition Platform which enables users to manage their talent acquisition process from start to finish, including candidate management, interviewing and talent marketing. The platform also provides access to on-demand experts to fill capability gaps as well as a variety of global SaaS partners for headcount management, scheduling automation, and employer of record solutions.

Tokyo, Japan (February 1, 2023)  – Tokyo-headquartered HRtech startup ZooKeep K.K. (https://www.zookeep.com) announced today that it raised JPY 111,000,000 in December of last year. This Seed Round was oversubscribed, led by local VC firm Shizen Capital. More than 20 Angel Investors supported and two financial institutions in Japan provided additional debt funding.

ZooKeep provides companies in Japan and Asia with the tools they need to hire talent, effectively and efficiently. Their Talent Acquisition Platform is made for busy teams who’re looking to significantly improve their hiring outcomes and collaborate seamlessly across the talent acquisition process, while reducing cost and time spent along the way.

But that’s not all. From onboarding to talent retention, by integrating with a handpicked network of technology partners and on-demand specialists ZooKeep is there to help you address any acquisition challenge. 

“We’re very excited and proud of the result of this funding round,” comments Casey Abel, CEO of ZooKeep. “The support we’ve received from so many investors shows that they share the belief in the importance and urgency of our mission to help companies of all shapes and sizes in Japan and Asia tackle their hiring challenges.”

The platform has already been implemented by a variety of companies such as oVice, Aquila and Zaiko. Going forward ZooKeep is planning to expand their reach to other global markets as well.

Asia and especially Japan are known to be some of the most difficult markets in which to hire worldwide with more than 80% of employers stating that they’re struggling with finding talent due to severe labor and skill shortages. To solve those issues, companies heavily rely on external solution providers – a strategy that often drives up cost, keeping Talent Acquisition teams busy with irrelevant tasks and weakens internal capabilities. 

“After having worked in the recruitment industry for so many years in Asia, I wanted to take a different approach,” says Casey. “I’ve seen first hand how ill-equipped most Talent Acquisition teams are when it comes to hiring in this tough environment. They’re caught up in managing Excel sheets, inefficient vendors and unresponsive hiring managers. Or, they simply don’t have a Talent Acquisition team at all. Not a great start to compete for talent, especially on an extremely competitive global stage. ZooKeep cuts through the noise of the market and provides companies with exactly what they need to hire successfully.”

Mark Bivens, General Partner at Shizen Capital, commented: “We are thrilled to serve as lead investor for ZooKeep’s seed financing round. Human resources functions in Japan are poised for digital transformation. We are convinced that ZooKeep’s versatile software and domain expertise represent a compelling solution for the domestic market and that Japanese enterprise customers will be excited to adopt solutions like this.”

About ZooKeep

Zookeep was founded in November 2021 by a team of serial entrepreneurs with more than four decades of combined Talent Acquisition experience in Japan and Asia. Together with their diverse team of engineers, on-demand experts and project managers they have set out to simplify and modernize hiring in the region – taking their clients’ hiring from meh to yeah. 

The core of ZooKeep’s offering is their Talent Acquisition Platform which enables users to manage their talent acquisition process from start to finish, including candidate management, interviewing and talent marketing. The platform also provides access to on-demand experts to fill capability gaps as well as a variety of global SaaS partners for headcount management, scheduling automation, employer of record, market entry or payroll support.

About Shizen 

Capital Shizen Capital is a Tokyo-based venture capital firm created by former founders with successful startup exits. Shizen invests in early-stage Japanese startups across multiple domains, including notably: software for enterprises and healthcare organizations, climate and sustainability solutions, and generally speaking digital tools that improve the way we work, live, and learn. The firm also operates Japan’s largest Angel Zeisei Fund, which offers a tax deduction to domestic investors seeking diversified investment access to startups in Japan. 

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5 Recruiting Best Practices to Improve Your Brand Reputation

A critical factor in the success of your talent acquisition is your brand reputation. Becoming known as an employer of choice—one that is a pleasure to work with throughout the hiring process and beyond—takes time. But it doesn’t require as much work as you may think. If you start by building a strong foundation, you’ll reap much greater rewards from your employer branding strategy.

This might all sound like the same thing, but separating the internal, bedrock aspects from those which are more candidate facing—such as messaging, videos, and social media promotion—can help you build a foundation for ultimate success in hiring.

Before we dive in, let’s clarify what we mean by brand reputation. This is how your organization is perceived by those on the outside, be they customers or candidates. It’s the collective impression people have about your brand, and the opinions they form. Here we are concerned with the opinions of candidates which result from what others say as well as their own interactions with you.

Here are five best practices that can boost all aspects of your talent acquisition function.

  1. Streamline your process
  2. Increase transparency
  3. Reduce friction
  4. Keep visibility across your pipeline
  5. Nurture your network

Let’s take a closer look at each.

1. Streamline your process

The starting point is to take stock of your current collection of tools and processes to see what is and isn’t working. If you are like many hiring managers, you may be using a mix of tools and services that don’t complement one another and—in some cases—aren’t intended to be part of a hiring workflow. Moving to a system that was built from the ground up for talent acquisition, and which offers an intuitive, centralized home for all aspects of hiring, will allow you to greatly simplify the process and to implement the other steps.

2. Increase transparency

How well does your team communicate? Does everyone involved in the hiring process know the status of an applicant? Can they easily find and view the materials needed to provide a great experience for the candidate and to make a decision on whether or not they are the right fit? An applicant tracking system is a great way to bring everything together. Even better is a more holistic approach such as ZooKeep, which is what’s called a talent acquisition platform (TAP). As you gather information through interviews, a TAP allows you to funnel it into a pipeline that is accessible to the whole team. That transparency not only benefits the internal process, it also allows you to have clearer, more accurate interaction with the candidate—and that goes a long way toward building a great brand reputation.

3. Reduce friction

This ties well into the communication boost that comes with increased transparency. Of course, replacing a collection of tools and services with a cohesive, tailor-made solution will reduce friction in the workflow, but an added benefit is that the candidate will experience less friction themselves. There’s a lot of talk these days about the candidate journey—and for good reason. How you interact with talent during the interview process can make a huge difference in your ability to find the best people. But more than that, if there is friction in that interaction, you can be sure that they will tell others. Word of mouth is powerful, and negative experiences can quickly damage your brand reputation. So make sure that the foundation of your talent acquisition function supports smooth communication.

4. Keep visibility across your pipeline

Another benefit of storing all materials and information related to a candidate in a central location is that it is easier to get a clear view of your talent acquisition landscape. Certainly, you want to be able to see current candidates and where they are in the process. But your pipeline is not limited to the here and now; it stretches into the past and the future. You may have interviewed someone two years ago who wasn’t the right fit for the position that was open then, but is the ideal candidate for the one you need to fill now. Do you remember them? Have you kept that relationship alive? Can you easily share the details with your team and reach out to the candidate again? Having visibility across your entire pipeline is essential to maintaining and taking advantage of a great brand reputation.

5. Nurture your network

We asked if you’ve kept the relationship with past candidates alive. Why? You get to know talent during the hiring process, but not everyone becomes part of your team. They do become a branch in your network, however, and it’s far more time and cost effective to dip into those connections when you need to fill a key role. These talents remain part of your pipeline and, because you’ve provided a great experience during their candidate journey, they can serve as ambassadors for your brand. They may connect you with the perfect candidate whom you might not otherwise find. Or, they themselves may be ready to make a move this time.

Take the Next Step

Certainly, these are not the only things you must do to build and maintain a strong brand reputation, but they are firm pillars that will support all your talent acquisition efforts and ensure success in building talented teams.

If you’re interested in seeing firsthand how a TAP can make a difference in your hiring process and brand reputation, the ZooKeep team is there to help you anytime—not just with software, but with services and solutions that can be tailored to your specific needs. And if you’d like to go a step farther with crafting your brand reputation, consider what a partner such as engine10—a team of marketers, designers, strategists, and recruiters—can do for you. Their belief in the transformative power of strategic talent advisory and employer branding can make a huge difference in today’s highly competitive market.

See for yourself what an advantage an ATS can give your organization, and how little it costs. Book a free demo today at: https://www.zookeep.com

How to Strengthen Your Employer Brand to attract candidates

There is a common belief that, in today’s market, there is not enough talent to go around. The people you are seeking to make your visions reality simply aren’t out there. While it is true that there is a shortage of qualified candidates in select fields, the problem overall isn’t a lack of options but rather the ability to effectively connect with candidates—especially those who are passive job seekers.

Two key challenges to overcoming this are:

  • Crafting a strong employer brand
  • Conveying that brand

Both require a human touch, but there are tools that can help.

Strengthen Your Employer Brand

The first task is to craft a strong employer brand that is appealing to the candidates whom you have chosen to target. Building your brand is a hands-on process that requires analytics and creativity. Technology can help you identify areas of weakness, but the power of people is paramount here.

Attracting top talent in a competitive, candidate-driven market is difficult. If your employer brand is not compelling, you’re at a disadvantage before you even start.

You may feel that your brand is already strong and that candidates would jump at the opportunity to work for you. But the only way to know if that is true is to objectively assess the current view of those inside and outside the company. You can either have your internal human resources team undertake this task or, for perhaps better results, work with a branding agency, such as engin10. An outside view can often uncover things you cannot (or do not want) to see.

In our three-part series “5 Steps to a Winning Employer Branding Strategy”, we outline how to work through that process, from the initial audit of your existing brand through to creating the collateral that you’ll use to convey the refined brand to candidates. We also offer five additional steps for strengthening your strategy.

Once you have audited your brand and identified areas that need improvement, you can create a range of deliverables—from text-based content to engaging videos—and target the channels which appeal most to the talent you want to reach.

Convey Your Employer Brand

Once you have your brand and employee value proposition (EVP) set, the next step is to share it with the right people at the right time in the right place. This is where technology can support your strategy by allowing you to target communications for maximum effectiveness. It is important to remember, however, that simply scheduling tweets on Twitter or ads on LinkedIn won’t get you very far if those efforts are not supported by sound data. Clarity into your hiring pipeline and a clear profile of the ideal candidate are essential to making the most of your recruitment marketing.

A well-designed, streamlined talent acquisition platform (TAP) can be of great assistance by providing intuitive metrics that give you only the information you need, when you need it. In other words, the centralized system surfaces the most pertinent data so that you can make better-informed decisions. Once you have a clear profile of the ideal candidate, you can begin to sharpen your messaging to best convey your EVP. For advice on how to create that experience, see “TAP into Elite Talent through Recruitment Marketing.

Craft the Candidate Experience

So, you’ve put your brand out there and applications are coming in. Great! But what comes next? It can be easy to become so focused on the process of reaching candidates that we forget about the importance of the next steps.

In today’s market, the candidate experience can make or break your hiring pipeline. Once someone acts on your call to action and begins researching your company, you are, in a sense, the interviewee.

Think of each step that a candidate must pass through when applying to your company as a chance to show them how good the experience of working with you will be. Make sure that you shine at every turn and that the candidate experience is positive from the start. Particularly for high-level candidates whom you are targeting to fill top positions, seeing that you value their time and are willing to work with them to find a win–win arrangement can be the difference that leads to success.

To lower barriers and deliver a great experience, be sure that you:

  • Streamline your application and process
  • Make everything mobile friendly
  • Maintain regular contact with candidates
  • Communicate clearly and be flexible

Top talent, already employed and not actively looking to change jobs, will have little tolerance for a cumbersome process.

By combining creativity, branding insight, and technology, you can create long-term, sustainable recruitment strategies that strengthen your talent pipeline and allow you to continually engage passive job seekers. It all starts with a strong foundation on which is built an engaging brand, supported by a holistic perspective on engagement with prospective candidates.

See for yourself what an advantage an ATS can give your organization, and how little it costs. Book a free demo today at: https://www.zookeep.com

4 Best Practices for Thriving in the Global Talent Market

Regardless of whether your services are focused on the local market or are offered around the world, it makes sense to hire globally because you can select talent based entirely on skill and fit rather than location.

Tapping into the global talent pool and building remote-first cultures allows companies to assemble stronger teams, avoid brain drain, and reduce the environmental impact of their operations.

More and more candidates are also looking globally now that the coronavirus pandemic has disrupted the traditional office-based working model. With remote work becoming the norm, people have begun to reconsider work–life balance and what is important to them. It was a trend in motion before Covid-19, but the crisis has solidified the change. According to research and consulting firm Global Workplace Analytics, 80 percent of employees want to continue working from home at least some of the time beyond the pandemic.

Better Work, Better Life

Working from home, many have discovered, offers benefits beyond the obvious, such as eliminating time-consuming and tiring commutes. It also allows us to become more connected to family and community. For example, situations arise all the time in which someone needs help, and providing that assistance doesn’t take long. When we are near family and neighbors, we can often lend a hand when it is needed without disrupting our schedule. But if we are always at a desk in a distant office, those chances slip by. Having tasted a new style of working and living, many don’t want to go back to
the old ways.

And companies are taking notice. In Jobvite’s 2021 Recruiter Nation Report, 60 percent of recruiters surveyed said that they believe organizations will lose employees if they do not transition to a hybrid, fully remote, or remote-first culture, while 57 percent believe that a lack of work-from-home policies makes it harder to attract potential candidates. This is the reality of 2022, so employers must adapt.

The good news is that this cultural change brings with it great benefits for business. Shedding the requirement that everyone gather at the company office five days a week is like pulling open the curtain on a rich landscape of talent that was previously out of reach.

Create the Experience

This is where an element of the process called inbound recruiting comes into play. What’s that, you may ask? Inbound recruiting is the building of relationships through content designed to attract, engage, and hire the talent you seek.

Communicating an attractive employee value proposition throughout your recruitment process—and doing so in the right way at the right time and at the right place—is critical to attracting high-caliber talent and nurturing the talent already on your team.

The content you develop can take many forms and should provide flexibility in distribution. Written material is important, but multimedia content is a must in today’s world. Video, in particular, is one of the best ways to engage talent. Whether it is a short clip shared through TikTok or an extended look at a topic that creates a bridge between your brand and a potential candidate, video is one of the most effective ways to convey your brand and employee value proposition.

If you are like many small and medium-sized businesses (SMBs), you may not have a team of video producers, writers, and designers in house, and producing this content may seem difficult. In that case, working together with an employer branding agency is a great way to craft and package your message effectively and efficiently.

Best Practices for Remote Success

Remote teams often work together more effectively and productively than those based in an office. This is because engagement must be greater and, thanks to technologies that facilitate collaborative workflows, the playing field for input and contribution is more level. And with each person needing to take on more of a leadership role to manage their own work, there’s an opportunity to level up skills and develop leaders within the organization.

As you look to bring in talent from around the country or the world, here are four best practices that should be part
of your plan.

1. Provide opportunity, balance, and trust

Remote teams comprising global talent do present challenges not found in the traditional office space. When a person can work anywhere from anywhere, additional conditions must be taken into account. This includes considering working hours and time zones, as well as being open to flexibility that has long been shunned in many offices.

At this point in the pandemic, most managers have learned to let go of the mindset that having employees sit at desks where they can be seen equals productivity. And employees have grown accustomed to managing their own work and role on the team in a more independent environment.

This is all good news for tapping into the global talent pool, as the shift in thinking needed to take that step is well underway. One way to complete the transition is to move to a results-driven model, if you aren’t already using one. Trust is paramount in this new working world. When your team knows you trust them to get the job done—no matter where they are—they’ll perform at greater levels.

2. Build a strong company culture

Being on the same page is an obvious key to success in any group endeavor, but the extent to which it matters in business is sometimes underestimated. Whether you’re searching for talent locally or globally, establishing a corporate branding strategy is an important early step in the process. By clearly defining and communicating your company culture, you can more easily identify and attract top talent that aligns with your goals. We’ve shared advice on doing just this in our three-part series “5 Steps to a Winning Employer Branding Strategy.”

Maintaining that culture is very important in the world of remote work. Hiring globally brings greater diversity, but with that comes a wider variety of working and communication styles, cultural backgrounds, and social norms. Coupled with the lack of face-to-face interaction, these differences can lead to miscommunications and reduced efficiency. A cohesive environment—even when virtual—helps you get everyone on the same page through a shared identity, mission, process, and set of expectations.

3. Create a system that works for everyone

Returning to the need for trust, establishing a virtual system in which all team members are comfortable working with one another—and can do so efficiently and effectively—is the foundation for successful hiring and team-building globally. Trust grows naturally in face-to-face office settings, but requires more nurturing when the group is scattered and interaction happens online.

There are many tools that can facilitate this, ranging from dedicated systems designed for broad project management, like Basecamp or Trello, to those focused on specific functions, such as a talent acquisition platform for hiring, of which ZooKeep is an example.

Whatever you choose, you’ll need buy-in from everyone to make the process work. Beyond the technology, clear and consistent rules and structures must be in place to bring the team together. How are the tools used? When are they used? When will meetings be held and what will be covered? Think of these as part of building the foundation and structure of a virtual space that will serve the same function as a physical office.

4. Tailor your offer to the local culture

One more thing to consider when hiring globally is that the offer you make will need to be tailored to the location where the candidate lives. If the salary and benefits are not attractive when weighed against local options, it will be difficult to attract talent even with the benefits of remote work.

And don’t overlook the appeal of stability. It’s common to view remote workers as contractors rather than employees, but the message that sends can create obstacles to building a cohesive team and may cause anxiety over job security.

For greater success when sourcing talent globally, both before and after the hire, tailor your offer to the local culture.

Grow and Thrive in a New Talent Market

For a variety of reasons, it may be easier or more difficult for a given organization to adapt to the changes that have swept the business world. But one thing that has become clear is that there is no going back to the pre-pandemic world. What workers expect from employers has changed, and companies must change as well to succeed in the new normal. Those who insist on returning to an office-only culture will find themselves sinking as talent leaves for greener pastures. But those who build strong cultures around hybrid and remote-first workflows, and assemble teams of the best talent from around the world, will rise to the top.

See for yourself what an advantage an ATS can give your organization, and how little it costs. Book a free demo today at: https://www.zookeep.com

TAP into Elite Talent through Recruitment Marketing

Some of the most sought-after talent requires a bit of extra work to secure. That’s because those individuals may not be actively looking for a job. If you want to add their skills to your team, you’re going to have to do some recruitment marketing. To get their attention, you need to make your company so enticing that they want to apply even if they’re happy where they are.

In a sense, hiring managers need to view candidates in today’s market as customers. While a company may believe that everyone wants to work for them, this is not true.

According to research conducted by LinkedIn, just 12 percent of people actively look for jobs. So, if you are waiting for the perfect candidate to knock on your door, you may be waiting a long time. To win the war for talent, you must be proactive. Connecting with your target audience is critical to the success of any recruitment strategy.

Imagine a world where the best talent considers you their employer of choice. With effective recruitment marketing, this can be a reality.

Success, however, requires an ability to analyze the effectiveness of your employer branding strategy and understand the things that connect with your target candidates. To do this most effectively, it is important to have a centralized location for data collection, analysis, and discussion. A streamlined talent acquisition platform (TAP) is the ideal solution for this. Not only does it bring all these pieces together, but it also positions you for success once you’ve made connections with candidates and the hiring process begins.

Candidate Journey

Perhaps looking at the situation from the candidate’s perspective will shed light on the experience you must create as a recruiter.

The six stages of the candidate journey are:

  • Awareness
  • Consideration
  • Interest
  • Application
  • Selection
  • Hiring

All of these intersect with your employer brand, so if you don’t have a sound strategy in place, you’ll need to go through that process before embarking on a recruitment marketing campaign. Working with an employer branding agency is a great way to build a strong plan that will put you ahead of the competition.

 

The last three stages—application, selection, and hiring—can be seen as part of the traditional recruitment process. The first three, however, fall under the recruitment marketing umbrella. A passive candidate must first become aware of the opportunities at your company. They will then consider whether a move can advance their career goals. If it does, then your recruitment marketing strategy must nurture that growing interest in your brand.

Create the Experience

This is where an element of the process called inbound recruiting comes into play. What’s that, you may ask? Inbound recruiting is the building of relationships through content designed to attract, engage, and hire the talent you seek.

Communicating an attractive employee value proposition throughout your recruitment process—and doing so in the right way at the right time and at the right place—is critical to attracting high-caliber talent and nurturing the talent already on your team.

The content you develop can take many forms and should provide flexibility in distribution. Written material is important, but multimedia content is a must in today’s world. Video, in particular, is one of the best ways to engage talent. Whether it is a short clip shared through TikTok or an extended look at a topic that creates a bridge between your brand and a potential candidate, video is one of the most effective ways to convey your brand and employee value proposition.

If you are like many small and medium-sized businesses (SMBs), you may not have a team of video producers, writers, and designers in house, and producing this content may seem difficult. In that case, working together with an employer branding agency is a great way to craft and package your message effectively and efficiently.

TAP into Relationships

Once your content is out there and bridges start to take shape, it’s time to begin managing the experience through the interest and application stages.

We’ve talked here about the basics of recruitment marketing and how important it is to communicate and build connections with top talent. But regardless of how good your marketing is, you’ll likely lose out if you don’t act quickly on the connections you make. Candidates in today’s market are willing to wait only about two weeks before moving on.

Nurturing interest and moving candidates into and through the hiring funnel will be much easier with a TAP powering your recruitment process. Instead of the haphazard, opaque approach of email and spreadsheets—which have long been the tools of choice for many SMBs—a TAP allows all stakeholders to be involved throughout the journey, with clear metrics, insights, and communication channels at their fingertips.

By following recruiting best practices, creating a strong arsenal of content, and deftly guiding the candidate experience, you can attract elite talent.

See for yourself what an advantage an ATS can give your organization, and how little it costs. Book a free demo today at: https://www.zookeep.com

How Digital Transformation Can Increase Your Hiring Efficiency

If you do business in Japan, the phrase “digital transformation” is no doubt buzzing around you. It may sound like an umbrella term that is too broad to convey clear benefits, and what the shift means for companies and individuals depends on industry and job roles. For human resources (HR), digital transformation will significantly streamline the work of recruiters and drastically boost efficacy and productivity.

The good news is that the perfect tech solution for HR digitalization—an applicant tracking system (ATS)—is available now, and the transition is easy.

An ATS is designed specifically to assist recruiters. Think of it as a project management system, such as Asana or Basecamp, or a customer relationship management system, such as Salesforce, but with a tool kit focused on the hiring process, supercharged with technologies such as artificial intelligence (AI).

With an ATS, you can simplify your workflow, boost productivity, employ and test new strategies, improve accessibility to the best talent, and easily track metrics to reduce time to hire and deliver a better candidate experience.

Be More Productive

Recruiters must handle an array of tasks throughout the day. Crafting and distributing engaging job posts, reviewing applications, and scheduling interviews are all important parts of the hiring process that can take significant time. According to The State of Workflow Automation Report, published by workplace productivity and digitization company Formstack, four in 10 organizations—ranging from small and medium-sized businesses to large corporations—still use manual tools, such as Excel spreadsheets and email. This is an inefficient way to work, and managers reported that administrative tasks take them an average of eight hours per week. One quarter said they spend a whopping four hours per day on such tasks.

With the ultimate goal for recruiters being interaction with candidates to identify the right talent to grow the business, finding ways to automate or streamline the hiring process—to become more productive—is a must.

One time-consuming task that can have serious consequences if not handled efficiently is scheduling interviews. If doing so requires a series of manual steps, using multiple pieces of software, not only do you fall into a time-sink, you may also lose the perfect hire. Some 60 percent of recruiters report that they lose candidates on a regular basis because they are unable to schedule an interview quickly enough. An ATS can help you avoid this scenario. Because all the candidate’s information is at your fingertips in this central repository, you can manage all interview scheduling within the ATS. This includes cancellations and rescheduling.

Other routine tasks can be sped up as well through the use of automation or quick actions.

Make Metrics Work for You

Knowing that there are inefficiencies in your hiring process and fixing those speed bumps are two different things. Formulating a new strategy can be difficult if you do not have a clear view into what is holding things up. First, you need metrics. Then, you need a way to extract insight from the data. And doing so must be easy.

This is another area in which an ATS can help. Unlike some systems that attempt to meet all needs for everyone, a well-designed, streamlined ATS can provide intuitive metrics that give you only the numbers you need, where you need them. In other words, the system surfaces the most pertinent data so that you can make better-informed decisions.

With that information in hand, you can more effectively formulate strategies that create a free flow of candidates through your hiring pipeline. You can even A/B test approaches to search and screening to see which works best for a given position. Develop a series of game-based assessments or conduct video interviews and record the results in the ATS. Then easily compare and contrast the efficacy of each using AI, filtering, side-by-side views, and other tools. This is something that is not possible with a mishmash of spreadsheets, emails, folders of PDFs, and scattered notes.

Create a Better Experience for Everyone

These are just a few ways in which an ATS can reduce costs and boost productivity for your HR team. And getting started is far easier than you may think. Digital transformation sounds like a big process, but with a tool built by hiring professionals for hiring professionals, it’s really just a matter of taking a step into a world made more efficient by those who have already experienced and solved the same pain points.

See for yourself what an advantage an ATS can give your organization, and how little it costs. Book a free demo today at: https://www.zookeep.com

Talent Acquisition Team

Using an ATS to Create a Better Candidate Journey

From a company perspective, it is easy to fall into the trap of viewing the hiring process only through the lens of your own needs. But the relationship among team members that will lead to greater innovation, productivity, and business success needs to begin even before someone joins the company. How you interact with talent during the interview process can make a huge difference in your ability to find the best people. Take too long, and you may miss the perfect hire.

The State of Hiring Experience 2021, a survey of 1,142 hiring leaders published in March 2021 by HireVue, found that technology is making a difference in time to hire and the ability to better engage with candidates. Sixty-three percent of respondents were SMBs.

One out of four human resource (HR) professionals said that a long lead time results in candidates losing interest in the position. They may be unavailable once you decide to make an offer, or they may withdraw their name altogether. This makes it difficult to find top talent—something that must be avoided in Japan, where the shrinking workforce continues to make the country a candidate’s market.

So, time to hire matters, and it goes hand in hand with recruitment efficiency. An applicant tracking system (ATS) is one of the most powerful ways to streamline the candidate journey and produce better results. It is also one of the most cost-efficient.

Take Control

Managing the pipeline of talent is one of the most important things a company can do, yet it is a task often overlooked—especially by SMBs. That’s not because those in charge of hiring don’t care, they just may not have the right tool for the job. It’s easy to view Excel spreadsheets, email, and Zoho solutions as sufficient for tracking the hiring process, but they were not designed for human resources. A makeshift system that uses one or more of these solutions can lead to an inefficient process that results in lost talent.

Unless you take control of the process, improving recruitment efficiency will be difficult. An ATS such as ZooKeep centralizes the collection, sharing, and analysis of candidate information, making it easy to get everyone on the same page. According to Gartner, 78 percent of companies that use an ATS say that the HR tech makes candidate attraction easier.

The result? Response time goes down, scheduling becomes easier, and post-interview discussion among the hiring team goes more smoothly. You can pick the right candidates to interview and move them through the process quickly, in a way that gives you an advantage in the fierce competition for talent and leaves them feeling valued and delighted by the experience with your company.

Choose the Right ATS

Even if you see the benefits of an ATS, you may feel that implementing one will be a massive undertaking, requiring a lot of time and money. Maybe you’ve worked with systems designed for other areas of the business, such as customer relationship management, project management, or sales. And perhaps the experience has been a bit overwhelming. That’s understandable. Some of the best-known platforms share a common trait: they are overengineered.

Many also have been designed by people who don’t actually use the systems, leading to a frustrating experience for the end user. This can be especially true of HR solutions, which tend to be aimed at large companies and packed with features not needed by SMBs.

One of the strengths of ZooKeep is that it was built by hiring professionals for hiring professionals. The team behind ZooKeep knows firsthand the challenges SMBs face in their hiring process and how to solve them. And not just in general, but in Japan.

An ATS is a holistic remedy for the hiring headache, removing the pain points for both HR and the candidate. ZooKeep makes that analgesic even more effective by targeting the exact needs of your business.

See for yourself how a streamlined ATS can give you an advantage by delivering the best candidate journey for surprisingly little cost. Book a free demo today at: https://www.zookeep.com.

How an ATS is Better than Spreadsheets

Companies see the value in specialized solutions for most aspects of their operations. Project management, email and social media marketing, account management, and customer relationships all get the focused attention they need. But what about hiring? Unfortunately, that critical process—the one that keeps the company rolling—often gets left on the side of the road.

In a typical small or medium-sized business (SMB), the hiring manager is left to develop their own system for shepherding job listings, applications, and the interview process. This often means turning to the tools on hand: standard email and Excel spreadsheets. But these were not designed for the specific needs of talent acquisition and their use can make your job more difficult, more time consuming, and less effective.

Starter Tools (and Their Weaknesses)

Email is the starting point for your interaction with a candidate, but it can only get you so far. Moving key information out of email is an essential part of effective project management, and the same holds true for the hiring process. Anything stored in your inbox, or another folder in your email app, will quickly get washed away by the daily flood of messages. The same goes for any communication among members of your team as you discuss a candidate. Processing inquiries and applications is a must. But where to put the information?

A spreadsheet makes perfect sense. That’s what most people use, right? Yes, it is. And it can work for a while. Excel might get you through the process of filling the position that is open right now. It may even work for the next few. But the time you spend on administrative tasks will be significant and, over time, you will have little to show for it. Many applicants will be forgotten, résumés will be lost, and there is little chance of gaining insight into the numerous candidates who are interested in your company. This is especially true as you begin working with multiple roles and pipelines, because Excel was not designed to scale as the size of your candidate pools increases. For that, you need an applicant tracking system (ATS).

 

Seven Strengths of an ATS

This brings us back to those specialized solutions that are being used for other parts of your business. If you’re like many SMBs, you’re using Mailchimp, Basecamp, Trello, Asana, Hootsuite, Salesforce, etc. What about your HR staff? Replacing their patchwork solution with an ATS can give them the power that your sales, design, marketing, and customer service teams are already using to put your company at the top.

Here are seven reasons an ATS beats spreadsheets and email:

  1. Designed specifically for hiring.
  2. Centralizes candidate information.
  3. Allows for easy collaboration and feedback.
  4. Reduces time to hire.
  5. Creates a pipeline of talent.
  6. Surfaces the right hire at the right time.
  7. Tailored to your needs as an SMB.

An ATS takes into account the specific needs of, and challenges faced by, hiring managers. For those operating in Japan, ZooKeep is an excellent example of this. Crafted by people who understand the hiring needs of SMBs—not just in general but as they pertain to the Japanese market—ZooKeep provides a streamlined tool kit which creates a holistic process that simplifies talent acquisition operations. Everything you learn about a candidate, everything you need to know to make the best choice—it’s all right at your fingertips and accessible to everyone on your team.

Invest in Talent

Setting up an ATS and unleashing its power may take a bit of time, but not as much as you might think. And it’s time well spent, because with a safe, secure, centralized home for all aspects of your talent acquisition workflow, you’ll see real improvements in many key performance indicators, including:

  1. Time to hire
  2. Candidate satisfaction
  3. Quality of applicants
  4. Depth of talent pool
  5. Company reputation

Spreadsheets and email can keep you rolling down the road, but they won’t deliver the power and speed needed to send your business soaring. If you’re ready for a hands-on look at what an ATS can do for you, book a free demo today at: https://www.zookeep.com.

 

7 Signs You Need an ATS for Hiring in the New Normal

One thing the coronavirus pandemic has made clear is that remote working is here to stay. According to a study conducted in 2020 by Growmotely, a platform that helps companies engage with remote staff, 74 percent of professionals and 76 percent of entrepreneurs believe this to be true.

In the same survey, 61 percent of employees said they prefer being fully remote. This shift could make the hiring process more difficult for human resources (HR) managers, but it doesn’t have to. A benefit of this new paradigm is incredibly expanded access to top talent. To take advantage of this opportunity, companies will need to manage potentially much more information than before. That’s why HR tech, such as a robust applicant tracking system (ATS), is one of the keys to success.

What is an ATS? Similar to customer relationship management (CRM) platforms, an ATS provides a local or cloud-based infrastructure for managing contacts and information related to them. Whereas a CRM solution may comprise all aspects of business operations (e.g., sales, communication, marketing, commerce, customer service), an ATS is focused on one area: hiring.

Here are seven signs that it might be time to look into this transformational HR tech for your business.

1. You are tracking candidate information using spreadsheets, but are finding this to be inefficient and of limited benefit.

The ubiquitous presence of Microsoft Office in the workplace makes it an easy entry point for those needing to manage job applicants. It’s simple to create a spreadsheet and use it to track basic information. But this does little to bring together the disparate elements of the recruiting process, nor does it allow hiring managers to easily surface the insights that lead to the right hire.

2. You know that you received an applicant’s résumé and exchanged emails with them, but when asked for the details, you can’t find them.

Email applications offer conversation threading as a feature that developers say makes life easier. Only it doesn’t. In theory, by creating a threaded view of a conversation that keeps related messages together, the app makes it simple to find details later. In reality, email threading does little to ease the burden of searching and, in many cases, makes it even more difficult to find that comment or file attachment which you know is there. When it comes to managing the hiring process, this can kill your chances of success. An ATS gathers all the details in one place and makes it instantly accessible through a dashboard.

3. Your hiring team has trouble coordinating information and isn’t on the same page.

Using spreadsheets and email to manage the hiring process not only makes things difficult for you, it also makes it hard to collaborate with others. To do so requires a lot of repetitive and time-consuming work to locate and distribute information. An ATS can bring everyone together—from hiring managers to interviewers—involving all stakeholders throughout the process to make talent acquisition a collaborative endeavor.

4. Your candidate data is stashed away in buckets when what you need is a pipeline of potential hires.

One way of comparing the use of Excel with a dedicated ATS in the hiring process is to think of buckets and pipelines. Tracking candidate details using spreadsheets usually means storing many assets, such as résumés and applications, in your email app. Often these items take the form of attachments scattered across mailboxes—stashed away in buckets—making them difficult to find and always at risk of accidental deletion. An ATS, in contrast, is like a pipeline that facilitates a constant flow of up-to-date data about job candidates.

5. You know that you have 20 candidates being interviewed but are unsure where they all stand and who seems like a good fit. You need clarity.

As you gather information through interviews, an ATS allows you to funnel it into a pipeline that is accessible to the whole team. Dipping into the stream and using tools such as status tracking, an intuitive metrics dashboard, and quick actions provides the pipeline clarity needed to make the right hire. And by pulling multiple streams together, you can easily compare candidates in a side-by-side view. No need to juggle spreadsheets or dig through email.

6. You want to diversify your team but are not identifying enough candidates.

Remote hiring and an ATS can also boost a company’s diversity and inclusion (D&I) efforts. By expanding the pool of candidates to regions that may have been too distant before the shift to remote working—and efficiently managing those relationships through the use of an ATS—human resource departments can assemble teams that meet D&I targets as well as deliver improved innovation and productivity thanks to more diverse experiences and points of view.

7. You’ve been asked to provide an estimate for the time and cost required to fill a position, but are unsure what to say.

While recording basic details of candidates in a spreadsheet can get you through the hiring process on a one-off basis, it is difficult to compare and contrast hires to gain historical insight. Using an ATS to centralize information allows you to easily analyse data to surface trends and averages. Having a set of key performance indicators (KPIs) is a must for those looking to make their hiring process more efficient and cost effective. You may be asked about KPIs such as the average number of qualified candidates per job posting, time to hire, cost per hire, or the effectiveness of social listening. Does being asked for this information send your head spinning as you think about how many hours you’ll spend gathering it? With an ATS, you’ll be done in a flash.

Experience the Power Firsthand

An ATS may sound like a big investment, requiring lots of time and money to implement. While many systems are indeed complex and overengineered, this isn’t always the case. The streamlined and easy to use ZooKeep ATS will have you up and running with minimal effort and cost.

And for those small and medium-sized enterprises doing business in Japan, this HR tech is part of the digital transformation that is sweeping the corporate world as the country works to not only stay competitive but gain advantage in today’s market.

Still unsure if you need an ATS? If you’ve experienced any of these seven signs, it’s time to take a hands-on look at how such a system can transform your workflow. ZooKeep was designed from day one to simplify the execution of your talent acquisition operations. Book a free demo today to see what a difference an ATS can make. Visit: www.zookeep.com.

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